Project Administrator & EA

Are you a highly organised and proactive professional looking to support senior leadership while contributing to major project delivery?

We are seeking an experienced Executive Assistant / Project Administrator to join a dynamic team in Darwin. This hybrid role offers a unique opportunity to combine high-level executive support with hands-on project administration.

Employment Type
Full-time, 2-year Engagement
Band 2 Administrative and Corporate Services

Key Responsibilities

• Provide executive-level administrative support to senior leadership and project teams.
• Coordinate calendars, meetings, and briefing materials with precision and confidentiality.
• Maintain project documentation including meeting minutes, action registers, risk logs, and status reports.
• Support procurement, contract management, and budget tracking activities.
• Liaise with internal teams and external stakeholders to ensure smooth project execution.
• Assist in preparing presentations, reports, and dashboards for project governance.
• Manage sensitive information with discretion and professionalism.

About You

Essential

• Strong initiative, self-motivation, and time management skills.
• Proven ability to manage competing priorities with attention to detail.
• Experience in project administration or coordination in a fast-paced environment.
• Excellent communication and interpersonal skills across diverse stakeholder groups.
• Proficient in Microsoft Office and calendar management tools.
• Valid NT driver’s licence or equivalent.

Desirable

• Experience supporting senior executives or leadership teams.
• Familiarity with document control systems and project management tools (e.g., MS Project, SharePoint).
• Knowledge of IT systems such as TRIM, Pronto, and Microsoft Office Suite.
• Understanding of project management methodologies (e.g., PRINCE2, PMBOK, Agile).
• Background in procurement, contract administration, and financial tracking.
• Relevant qualifications and Senior First Aid certification.

Additional Information

The successful candidate will be required to undertake a pre-employment medical. Employment is conditional upon satisfactory results.